Taxi driver ID

Why do you need a taxi driver ID?

If you provide taxi passenger transport (also via apps in the taxi category Uber, Bolt and Freenow), local regulations usually require that the driver’s taxi ID be displayed in a visible place. This is a document with your photo and details confirming your authorization and making it easier for passengers to verify you. Not having an ID can result in a fine or administrative penalty and… an unnecessary break from work. Below, you’ll find a practical overview: what a taxi driver ID is, where to place it, how to apply for a taxi ID, and what to watch out for to avoid trouble during an inspection.

What is a taxi driver ID?

Definition: a plastic card/laminated document with the driver’s photo and details, usually with the entrepreneur’s license number and city/municipality markings.
What it contains: name and surname, photo, ID number, taxi license number (entrepreneur), expiry date, often the city’s coat of arms.
Where it is displayed: in a place visible to the passenger, most often by the taximeter/on the dashboard on the passenger side; in some cities, a duplicate visible from the back seat is also required.
Note: exact requirements (layout, graphics, placement) are set by your local municipality/city council in a resolution – check your local office’s guidelines.

Who needs to have a taxi ID?

A driver providing transport as a taxi (traditional taxi or taxi category in apps) – as a rule, should have a valid ID and display it as per the resolution.
If you drive under an entrepreneur’s license (corporation/partner), you usually submit the application in the same municipality where the license was issued. Authorization from the license holder may be required.

Taxi ID application: step-by-step guidelines

Check the office: the relevant department (communications/transport) in your municipality/city. Often, you can also submit the application online (ePUAP).
Collect documents:
- completed taxi ID application form,
- photo (passport-style),
- category B driving license (for verification/copy),
- entrepreneur/licensee’s taxi license document (if you drive for someone – authorization and license number),
- proof of payment (stamp/administrative fee – usually a few dozen PLN),
- locally: medical and psychological certificate/criminal record certificate – if required by the office.
Submit the application: in person, by mail, or electronically.
Pick up the ID: usually within a few to several working days (the time depends on the office).
Place it in the vehicle: according to the resolution – visible to the passenger, often next to the fare chart and taximeter.

The most common mistakes with taxi IDs (and how to avoid them)

Incomplete set of attachments (e.g. missing photo or proof of payment) – prepare documents according to the office’s list.
Incorrect photo format – use a passport-style photo, with a light background.
No authorization from the license holder – required if you are not the license owner.
Incorrect display location in the car – check your local regulation: in many cities, the badge must be visible from the passenger seat and/or from the rear.
Outdated badge (after a change of name/appearance) – apply for a replacement.

Fine for missing taxi badge – what happens during an inspection?

During inspections (police, ITD, city guard), officials check the vehicle’s markings, documents, and visibility of the taxi driver’s badge. Missing, hidden, or improperly displayed badges may result in a fine and/or administrative penalty for the driver or business owner. The severity depends on the legal basis (Road Transport Act, local law) and circumstances. The basic rule: your taxi badge must be valid and clearly visible—together with your price list and the vehicle’s side numbers. In short: make sure you have all required markings and documents, and the inspection will be faster and without extra costs.

FAQ – quick answers

Is a taxi driver badge required when driving via apps?

Yes, if you provide carriage as a taxi (taxi category/vehicle marked as a taxi) – check the specific requirements of your municipality.

Can I apply online?

More and more often yes (ePUAP). Details are available on your city or municipality office website.

How long does it take to get the badge issued?

From a few days to several weeks, depending on the office and completeness of documents.

I changed my appearance/name – what about the badge?

Apply for a replacement; the badge should reflect your current appearance and data.

Do I need a second badge at the back?

It depends on local regulations – in some cities, yes.

Note: Formal requirements vary between municipalities and change over time. Before submitting your application, check updated requirements with your office (BIP/city website) or contact the relevant department.